If you are setting up a new Shogo Account, Shogo will guide you to map and activate your accounting after you've connected your Shogo "Company." If you need to make changes, or if you want to map and activate the accounting sync for new/additional stores, you can do so by navigating to Settings>Accounting>View Details (if you have more than one store).
General Settings
In the General Settings Section, you will select a Sales Posting Method which is aligned with your current accounting posting and business needs. Shogo typically provides one or more summary posting methods and one item/product level posting method for each accounting integration. Please see How do I choose a Sales Posting Method? which outlines the different posting methods available for each accounting system.
Each combination of POS and Accounting Systems can result in a unique set of and configurations on your Accounting Setup Screen. The example below is generic and for demonstration purposes, and outlines each high level menu option in the Shogo accounting configuration process. See more information about accounting features and capabilities.
Accounting Mapping Tables
Once you "Apply" your General Settings, you can move on to the subsequent mapping section.
Sales
If you selected the a Summary posting method, you can map your sales at the Point of Sale department or category level by selecting an income account from a dropdown list. You can also search for accounts by backspacing over the "None" and start typing an account name or number (if you are using account numbers or codes). If you selected the Itemized Posting Method, the sales mapping will be at the item/SKU Level,
Tracking categories (in this case “Category” and “Zone”) may also be specified for each line. Other accounting systems such as NetSuite and Sage Intacct have additional tracking category options.
You can assign defaults in the top section to apply to all unmapped line items.
Please ensure that your accounts chosen for mapping sales are income accounts accounts.
You can assign different accounts to specific line items. All other items will be assigned your default and any new line item will automatically have the defaults applied.
Discounts, Returns and Offsets
This step will contain all of your sales offsets for mapping purposes: primarily, discounts and returns. Depending on your Point of Sale solution options, discounts will either be mapped at the discount type or sales category level. Discounts will typically be mapped to accounts where the account type=Income in the accounting system or, in some cases, you may opt to map a discount to an expense such as Employee Meals or Promotions expense.
Sample Discount types may include:
- Employee Discounts
- VIP Discounts
- Birthdays
Returns
Similar to Discounts, Returns are typically mapped to an Income account which will result in an overall reduction in income in the accounting system.
Other Charges
Other Charges may include Tips Collected, Gift Cards Sold and other service charges.
Sales Taxes
If your Point of Sale supports multiple sales taxes, each sales tax collected in the POS will be reflected as its own line item for mapping purposes. For QuickBooks, you should also assign the each sales tax to the QuickBooks Vendor associated with the sales tax collected.Payments
Each individual payment/tender type as defined on your Point of Sale will be be displayed as a line item in your payments mapping.
Credit Card tender types (tender types that will be part of a merchant services processor batch) may be grouped together in whole or in part or mapped individually. To group, select the Toggle All Credit option and map the All Credit Cards line. Then, if you still wish to have a specific tender type create its own line, simply map only that line.
The above configuration would produce the following entry:
| Amex Receivables | amex | 80.28 |
| Visa/MC/Discover Receivables | mc/visa/discover | 833.33 |
Mapping each credit card type individually would result in the following entry:
| Amex Receivables | amex | 80.28 |
| Visa/MC/Discover Receivables | mc | 192.16 |
| Visa/MC/Discover Receivables | visa | 630.83 |
| Visa/MC/Discover Receivables | discover | 10.34 |
Mapping all credit card types only would result in the following entry:
| Visa/MC/Discover Receivables | amex-mc-visa-discover | 913.61 |
Cash Drawer
Depending on your Point of Sale solution, Cash Drawer events may include the following:
- Paidins
- Paidouts
- Purchases
- Drawer
- Over/Short
For additional information and more accounting settings and features, see Accounting General Preferences.