Accounting: General Settings
Class – Location
Class: is an identification that allows tracking of different segments of your business
Location: can represent actual different store locations or different business operations. It is available in higher versions of QuickBooks Online.
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Revenue Centers are Point of sale specific. Before making this selection ensure your Point of Sale has revenue center capability.
Sales can also be separated by revenue center. Revenue centers are zones set up in your Point of Sale. This is in addition to items that are set up. For example: Food sold at the bar or Food sold in dining room.
The revenue centers could be Bar, Dining room or even patio.
If your business accepts personal checks and if your bank combines checks and cash deposits into one amount on your bank statement, you will want this set to ON. If you have $100 in cash and a $100 check there will only be one entry for $200.
If you do not accept personal checks or your bank lists them separately on your bank statement, you will want this OFF
If your Point of Sale supports cash drawer operations but you do not want to include any reported over or short in your accounting postings set this to ON.
The cash over and short account is used when the primary currency is cash for retail situations. Petty Cash is also an example. Use of an Over/Short account allows for fraud tracking, and identifying employee training needs.
Auto-Payout of Tips
If you pay credit card tips out as cash each night, turn this ON to automatically create a cash payout entry to reflect the debit. Enabling this setting will show the swiped tips as a credit, and the payout is the debit. Most users map to the same account it will result in a Net zero balance for that account, but does show the transactions.
If you are recording tip payouts directly in your Point of Sale do NOT enable this option.
NOTE: If using the POS TOAST do not use.
Custom Transaction Number
If you want QuickBooks to generate a transaction ID or should we generate one? Transaction numbers are used to count each transaction entered into the QuickBooks File. These can be generated internally in QuickBooks or by Shogo.
If you choose to Shogo to generate the transaction numbers you will want to use a prefix. This can be anything you want.
After making all your appropriate selections, select “APPLY”